Part-time Bookkeeper

About The Energy Co-op

The Energy Co-op is a sustainability-focused 501(c)(12) nonprofit cooperative providing renewable electricity, renewable natural gas, and heating oil services to thousands of households and small businesses in Southeastern Pennsylvania, Southern New Jersey, and Northern Delaware. As a member-owned cooperative, our customers are our owners. We are a team-based environment that prides itself on collaboration and employee development.

Position Overview

The Part-Time Bookkeeper is primarily responsible for maintaining the company’s general ledger, which entails recording daily transactions, including all receipts, deposits, and disbursements, preparing the month-end close, and assisting in preparation of financial statements. This person reports to the Executive Director and closely collaborates with the Operations Director and Energy Program Director.

An ideal candidate will have strong knowledge, experience, and skills in business accounting, internal or external auditing, and sales and business taxes and tax returns. Candidates must be comfortable performing both day-to-day bookkeeping functions as well as preparing monthly reports and year-end financial statements. Other required skills include internal and external communications (including with auditors and, as requested, the Board of Directors), managing multiple priorities and projects simultaneously, and keen attention to detail. Knowledge of, experience with, and an interest in renewable energy are a plus.

Representative Responsibilities

Update and maintain general ledger on QuickBooks Online
Set up weekly ACH batches for approval of vendor payments
Update and provide weekly cash position reports
Meet weekly with the Executive Director, Operations Director, and Energy Program Director
Prepare semi-monthly payroll using QuickBooks Online
Complete month-end close, which will include the following:
Collaboration with the Energy Program Director to record itemized renewable energy costs and review of usage-dependent renewable energy credits for cost of goods sold;
Performance of bank and balance sheet reconciliations; and
Preparation of monthly financial reports for the Board of Directors and, as requested, attend Board of Directors meetings
Pay monthly sales tax through the Pennsylvania Department of Revenue e-TIDES online Portal 
Conduct quarterly internal control meeting with the Board Treasurer
Support the Executive Director, Operations Director, and other staff in the preparation of the annual budget
Coordinate with outside auditors and staff to prepare for the annual audit, including preparation and review of financial statements, schedules, related documents, and tax return on Form 990
Perform special projects and tasks, as needed

Required Qualifications

Bachelor’s degree in accounting, finance, or related field
Minimum of 5 years of experience in a bookkeeping or accounting role, preferably in a business-to-consumer (B2C) environment; thorough understanding of U.S. generally accepted accounting principles (GAAP) and related procedures
Internal or external auditing and tax experience
Advanced Excel skills (v-lookup, pivot tables, filters)
Advanced skills with QuickBooks Online
Experience with online banking and payment platforms
Experience with Microsoft Office Suite
Strong mathematics skills
Highly organized with a keen attention to detail
Strong written and oral communications skills
Knowledge, experience, and a keen interest in renewable energy is a plus